Throughout this document Luxury Scotland Tours are described by the collectives “us” or “we”. Please take the time to read these carefully to ensure that all terms are adhered to by yourself and Luxury Scotland Tours to make the most of your time with us.
PAYMENT: Payment can be made in full or can be made in instalments (50% Depositary Payment required in order to secure booking, 25% due 6 months prior to arrival. 25% due 3 months prior to arrival). Payment can be made via bank transfer or via the online invoice system provided by Luxury Scotland Tours on their Invoice which will be raised when an enquiry is raised by the client.
SUPPLIERS: Luxury Scotland Tours acts only as agents for the owners of accommodation and services provided and for road transport proprietors, and all bookings must be accepted subject to the ticket or transport conditions and regulations of the carriers and accommodation providers or transport proprietors, and also subject to the laws of the country (The United Kingdom of Great Britain and Northern Ireland) in which such carriage or other facility is required.
PASSPORTS, VISAS & HEALTH: All clients are personally responsible for ensuring that they have a valid passport, relevant visa/s and conform to the health regulations required by the country/s that will be visited during the trip. Luxury Scotland Tours can only provide information on how to obtain/renew passports and visas. Advice on health requirements may be obtained from your GP, or alternatively from your Department of Health leaflet Advice on Health for Travellers or your Department of Health.
CANCELLATION: You or any member of your party may cancel your trip at any time providing that the cancellation is made by the lead passenger and is communicated in writing. As this incurs administration costs we will retain the deposit and in addition will apply cancellation charges as shown below:
The periods before departure within which written cancellation is received and the cancellation charges, shown as a percentage of the total holiday price, which will be applied are:
Up to 120 days prior to arrival date: 35%. Between 120 & 90 days prior to arrival date: 45%. Between 90 & 60 days prior to arrival date: 65%. Between 60 & 30 days prior to arrival date: 75%. Less than 30 days prior to arrival date: 100% of booking total charged.
If you are obliged to cancel, you may, with reasonable notice, transfer your booking to a third party who satisfies the conditions required taking that trip, but we will retain your deposit to cover the administration cost for the transfer.
ALTERATIONS BY LUXURY SCOTLAND TOURS: We will do our utmost to provide the trip arrangements that have been confirmed, but we must retain the right to modify or cancel any trip, accommodation or arrangement, if unforeseen circumstances amounting to ‘force majeure’ arise. In such circumstance, we will inform you as soon as possible, and, should the change be such that it alters the nature of the trip, we shall give you the choice of an alternative trip (subject to successful negotiations with suppliers) due to ‘force majeure’. We shall not cancel any trip for reason of political tension or natural disaster unless specifically recommended to do so by the Foreign Office.
Luxury Scotland Tours also retain the right to make any changes to any transport method and car hire. In these unlikely circumstances an alternative method or car will be sourced which will be of a similar standard to those mentioned in your original booking.
ALTERATIONS BY YOU: We will do our best to make any alterations you may require after confirmation has been issued, subject to availability and to the payment for any increased costs relevant to the change. Any requests for alteration to an itinerary should be made in writing. If alterations are made less than 8 weeks prior to departure, an additional £50 per booking charge will be levied together with any communications costs incurred.
Due to the nature of this tour it is imperative to mention that any changes made by you to our tour offering may also affect point of origin and final destination of the tour.
TRAVEL INSURANCE: It is imperative that you take out adequate travel insurance to our reasonable satisfaction. We take no responsibility for any injuries or loss to you incurred whilst you are taking part in any optional activities that are outside our packages. We strongly recommend that you take out comprehensive insurance cover for cancellation, medical expenses, personal accident, personal baggage, money and public liability before you travel. We will require you to let us have evidence of your insurance at least 8 weeks prior to departure or at the time of booking if later. We reserve the right to terminate your booking if you fail to obtain travel insurance cover. Particular care should be taken to ensure that you have adequate cover, in particular for cancellation and emergency repatriation in the event of medical problems.
BAGGAGE & PERSONAL EFFECTS: These remain your responsibility and risk at all times.
LUXURY SCOTLAND TOURS GUIDES: Where applicable, a Luxury Scotland Tours’ Guides, in conjunction with the appropriate medical advice if applicable, has the right to disqualify any client at any time during the course of the tour, if considered necessary for the medical well being or safety of the individual or in the tour leader’s opinion, the client’s actions materially are affecting the enjoyment of the tour for the remainder of the group. Any decision with regard to any reimbursement for any part of the tour not completed will be decided between the Managing Director of Luxury Scotland Tours and the Guide.
ALCOHOL: Due to the self-drive nature of the tour it is imperative that clients adhere to the drink driving laws of the country where the tour will be taking place (The United Kingdom of Great Britain and Northern Ireland, specifically Scotland). For larger groups there will be a tour guide present who will breathalyse any member of the tour who is suspected of being over the drink drive limit before entering any of the cars, it is the client’s responsibility to ensure he/she adheres to the drink driving laws of the country and not that of Luxury Scotland Tours, even if a guide is present. If this is the case the member in question will not be allowed to drive for that day and will spend the day in the lead vehicle. For smaller groups and if a guide is not present it is the clients responsibility to ensure that they have adhered to all drink driving laws and not the responsibility of Luxury Scotland Tours. Due to this fact all meals are included in the price however no alcohol will be included. Guests are welcome to drink when away from the cars as long as they do so responsibly and still meet the limits the following day.
TERMS & CONDITIONS OF ACCOMMODATION PROVIDERS: Luxury Scotland Tours acts as an agent during each tour linking up clients with accommodation providers and hire companies. While you are guests of Luxury Scotland Tours you must adhere to the Terms and Conditions of each accommodation provider and hire company. When in each accommodation we have no liability of any incidents which may occur within the accommodation. When in the vehicle/s we are not liable for any incidents which occur within these cars all incidents will be passed directly to The Supplier who will take necessary proceedings from there. Please seek further terms and conditions at the following links. By agreeing to Luxury Scotland Tours terms and conditions you also agree to the terms and conditions of all suppliers.